Eight things the paper logbook gets wrong, every single day.
Reception sign-in books look harmless on the lectern. They are quietly the largest unprotected PII repository in the building.
Every visitor sees the previous visitor's PII
Names, mobile numbers, ID numbers, employers — all visible to whoever signs the next line. Direct GDPR / UAE PDPL / KSA PDPL breach exposure on a piece of A4.
Illegible handwriting
Half the entries are unreadable. The other half are deliberately vague. You can't follow up with a contact you can't read.
30+ seconds per visitor at the desk
Pen, book, conversation, badge. Queue forms at peak hour. First impression: a hospital admissions queue, not a brand.
Hosts find out when the visitor walks up
Reception calls the desk. No answer. Visitor waits. Or worse, host is in another building. Lost time, frayed first impression.
Zero follow-up potential
Every signature is a contact you'll never reach again. No marketing consent, no opt-in, no thank-you, no NPS — just a dead line on a page.
No analytics, no peak-hour data
How many people walked through last Tuesday? Who's the most-visited host? Average dwell time? The paper book knows. It just won't tell you.
Fake entries pass unchecked
'Mickey Mouse · Disney HQ' is in your logbook somewhere. No verification, no mobile validation, no photo, no proof anyone was actually here.
One coffee spill = months of records gone
Paper burns, soaks, gets thrown out by a new cleaner. When the fire marshal asks for the evacuation list, the answer is 'somewhere over there'.
Everything you need, nothing you don’t.
One QR sticker = full reception
Print it on the door, the lectern, the lift lobby. Visitors scan with the native camera — no app install, no WhatsApp install required (we support both).
Host alerted on WhatsApp the instant they scan
Visitor's not even at the desk yet — host has the name, photo, purpose and three tap-replies: Greet · Delay 10m · Decline. Conference rooms emptier, lobbies calmer.
PII never visible to the next visitor
Each sign-in lives in its own end-to-end-encrypted record. The previous visitor's name is invisible to the next one — by design, not by remembering to turn the page.
Optional photo + e-signature capture
For higher-trust venues — corporate towers, government, clinics — capture a selfie and an on-screen signature at scan time. Verified against the mobile OTP.
Footfall + host analytics out-of-the-box
Peak-hour heatmap. Most-visited hosts. Average wait-time per branch. Repeat-visitor recognition. Same dashboard as the rest of Remarketly.
Fire-marshal evacuation list, one tap
During an emergency, hit 'Evacuation' — get a live PDF of every visitor currently in the building, mobile numbers included. Audit-ready in seconds, not days.
Apple & Google Wallet visitor pass
The pass lands in the visitor's wallet on issue. Re-entries scan the pass instead of re-signing. Repeat contractors don't re-fill the form every week.
Audit-ready export — one click
Date-range CSV / signed PDF with optional redaction of PII for external auditors. Built for ISO 27001, SOC 2, HIPAA, UAE Data Office requests.
From paper book to paperless reception before lunch.
Most visitor-management systems demand a kiosk, an iPad mount, an admin install, a staff-training day. Green Book demands one sticker.
- 0:00
Sign up · pick the venue
Free tier covers one location. Name the branch, choose a logo colour, set your hosts.
- 0:45
Generate the QR poster
We render a brand-matched A4 PDF — QR centred, 'Sign in here' caption in your language, your logo top-left.
- 1:30
Print it · stick it
Office printer is fine. Lectern, glass door, lift lobby — anywhere a phone camera can reach it.
- 3:00
First visitor scans in
Their phone opens the sign-in. Your WhatsApp pings. The paper book moves to the bin. You're live.
Up and running in an afternoon.
Add your hosts + locations
Bulk-import staff list (CSV or Google Workspace). Tag each host with branch + role. Pre-assign default visitor purposes (interview, delivery, contractor).
Brand the sign-in form
Logo, colour, language toggles (English · Arabic · Filipino). Toggle the fields you actually want — name, mobile, ID number, photo, e-signature, NDA accept.
QR sticker + WhatsApp link
Print the QR; we'll mail you a vinyl one for AED 0 too. Add the WhatsApp shortlink to your front-door signage and email signatures.
Live dashboard from day one
See who's in the building right now. Average sign-in time. Hosts most pinged. Repeat visitor count. Auto-redact PII after retention window expires.
Pairs naturally with
WhatsApp CRM
Every visitor sign-in becomes a CRM contact. Mark them as supplier, candidate, journalist, VIP — and remarket later.
QR Commerce
The Green Book QR is built on the same dynamic-QR engine — re-route the same sticker to a new sign-in form without re-printing.
Analytics & BI
Footfall, peak hour, host load — all flow into the same warehouse as receipts and stamp velocity. One source of truth.
Sustainability mission
A 200-staff office burns ~14 reams of paper a year on visitor books alone. Green Book retires that ream stack — and counts the trees.